The traditional summer fete has become an important date in the school calendar – not only as a social event for a local community and school, but as a major fundraising opportunity. You don’t need to be super adventurous, but there’s no escaping the need for careful planning and a team of parents, teachers and volunteers to help out.

Selecting a date and venue

Choosing the right date and planning an exciting programme of events is key. Consider the timing of other school activities, such as exams or sports days, and events in the wider community, such as football matches or festivals.

Once you’ve chosen a date, break down the tasks based on what you want to achieve and who is responsible. You will then be able to set milestones indicating when planning needs to be finished. While the venue for a school fete is the school grounds, it’s important that it has a wet-weather capability. This usually means a large indoor space such as a stadium or hall.

Fun and games

Hiring a childrens entertainer essex to entertain children throughout the day is a great attraction to have at a summer fair! Professional children’s entertainers will have a range of services to offer, including discos, face painting and party games.

Fun games and plenty of activities to suit all ages make for a memorable and profitable event. Perhaps a local celebrity or town official can make an appearance at the summer fete? Which is one way to help attract a crowd!

Food and drink

If you’re attracting a lunchtime crowd, why not have a BBQ serving hot dogs, burgers and jacket potatoes with a variety of fillings? Outside caterers may be interested in providing refreshments at your event for a share of the profits – and great advertisement for local companies, too!

If your school obtains a Temporary Event Notice (TEN) from the council to serve alcohol, you could have a beer or Pimms tent for the adults, and a mocktail stand and pick n’ mix sweet stall for the kids.

Stalls

It’s important to make sure there’s something for everyone. Colourful games and stalls will attract the most attention, and hopefully make a lot of profit too. Include stalls such as a lucky dip, tombola, coconut shy and hook a duck – all games that adults and children can have fun with! Include plenty of refreshment stands too, alongside face paint and glitter tattoo stations.

Promoting the event

After all the planning you have put into the event, ensure you advertise and promote the summer fete well so that people will attend. Use banners, flyers, social media or local newspapers, as all are excellent ways of advertising your event.

Hold a prize draw or raffle to encourage people to sell tickets to parents, family members or work colleagues. It’s a great way to promote your event and draw in the crowds.

Gather enough volunteers to help out at the summer fete too, to help the day run smoothly!